sms_failedSunday night, 10:45 PM

Stop building next week’s rota in a spreadsheet and patching it by text message.

You balance cells in a spreadsheet on Sunday. By Tuesday morning, two line cooks have swapped shifts via WhatsApp, a barista texted asking for Friday off, and your payroll sheet is already out of sync.

check_circleRotaloom gives independent restaurants and cafés with 5 to 50 staff one shared schedule that stays accurate without late-night group chats.

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credit_card_off 14-day free trial · No card needed •5 to 50 staff

WEEK 43Kitchen & Floor Rota(Oct 20 – Oct 26)

Week's Labour:$3,420.00

Staff member	Mon 20	Tue 21	Wed 22	Thu 23	Fri 24	Hrs / Cost
Marcus V. Head Chef · Kitchen	08:00–16:30 Prep & Lunch	08:00–16:30 Prep & Lunch	OFF	10:00–18:30 Service Lead	10:00–19:00 Dinner Rush	33.5 hrs $871.00
Elena R. Floor Supervisor	11:00–19:30 Floor Lead	SWAP REQsync_alt 11:00–19:30 With Sarah T.	11:00–19:30 Floor Lead	11:00–20:00 Floor Lead	OFF	31.0 hrs $682.00
Sarah T. Senior Barista	OFF	Accepts Tue 11:00–19:30	06:30–14:30 Opening Bar	06:30–14:30 Opening Bar	06:30–15:00 Opening Bar	29.5 hrs $590.00
Liam K. Kitchen Porter	12:00–20:30 Wash & Closes	12:00–20:30 Wash & Closes	OFF	OFF	event_busyTime-off	16.0 hrs $288.00

check Template: "Standard Autumn" •1 pending swap waiting manager approval

Ready to publish

phone_iphone Staff view shifts and submit requests in the Rotaloom app on their phones. Single source of truth

Core capabilities

Four focused tools for your weekly rota

Built for independent restaurants and cafés with 5 to 50 staff who need to build schedules, manage swaps, and run payroll cleanly.

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Build the weekly rota from templates

Never start with an empty grid again. Save your regular shifts for a typical Tuesday lunch or a busy Saturday evening, then drop the full template onto next week.

Applied Template

Standard Autumn Service28 Shifts / Week

Friday–Saturday Double Rush14 Shifts

touch_app Adjust individual shifts as needed; regular templates remain saved.

swap_horizontal_circle

Staff shift swaps and time off, approved by you

Staff trade shifts and request time off directly in the app. Nothing updates on the rota until a manager approves it.

Manager Approval QueuePending

Shift Swap Request

Elena R. (Tue 11:00) ⇄ Sarah T. (Thu 11:00)

notifications_off Swaps and time-off requests stay in the app instead of text message threads.

calculate

Show the week's labour cost as you build it

See your labour cost update in real time as shifts are added and adjusted on the weekly schedule.

Live Schedule TotalWeek 43

Total Scheduled Hours

156.5 hrs

Week's Labour Cost

$3,420.00

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Export hours to a CSV for payroll

When the week finishes, export scheduled hours to a clean CSV file ready for your payroll process.

table_view payroll_export_week_43.csv CSV Ready

Staff NameTotal Hours

Marcus Vance33.5 hrs

Elena Rossi31.0 hrs

done_all Download the CSV file directly when you're ready for payroll.

Getting started

How a team gets started in three steps

Set up your roster, create your template, and publish your first weekly rota.

Add staff and pay rates

Add your team members and their pay rates so labour costs calculate automatically as you schedule.

person_add Staff roster & pay rates

Build your shifts from templates

Map out your recurring opening, service, and closing shifts. Save the layout as a weekly template you can reuse.

layers Reusable weekly templates

Invite staff and publish

Invite your team to use the Rotaloom app on their phones. Once you publish the rota, staff can view shifts, swap shifts, and request time off.

phone_iphone Staff use the Rotaloom app

storefront

Transitioning from a spreadsheet?

You can keep your existing spreadsheet running in parallel while introducing Rotaloom to your team.

Book a demo

Simple, honest pricing

Pricing that scales with your staff

$4 per staff member per month, minimum $40 a month, with a 14-day free trial and no card needed.

Hospitality Pricing

Full feature access

$4/ staff member / month

Minimum $40 a month (covers up to 10 staff)

Everything included:

checkWeekly rota templates

checkStaff shift swapping

checkManager approvals

checkTime-off requests in the app

checkLive week's labour cost

checkExport hours to CSV for payroll

checkRotaloom app on staff phones

check14-day free trial

Start your free trialarrow_forward Book a demo

✓ 14-day free trial•✓ No card needed

Example: 15 staff members15 × $4 = $60 / month total

help_outline Direct answers

Frequently asked questions

Key details about setup, staff phones, and pricing.

How does initial setup work?expand_more

You add your staff members and their pay rates, build your recurring shifts into a weekly template, and invite your team. Once your template is saved, you can apply it directly to build upcoming rotas.

What kind of phones do our staff need?expand_more

Staff use the Rotaloom app on their phones to view published rotas, swap shifts with coworkers, and submit time-off requests with manager approval.

How does cancelling work?expand_more

The 14-day free trial requires no credit card, so there is nothing to cancel or pay if you stop during the trial.

What does the $40 monthly minimum mean?expand_more

Rotaloom costs $4 per staff member per month, with a minimum of $40 a month covering up to 10 staff. For teams larger than 10, each additional staff member is $4 per month.